Catering
| Date | Serve | Client / event | Guests | Service | Status | Total | COGS | Final count due | Quote sent | Count in | Invoiced | Paid | Flags |
|---|
Click any row to open the order. Tick “Quote sent” when you email the quote and “Count in” when the client gives the final count.
1 · Contact
Best way to reach
2 · Event
Type of event
Event length
3 · Guests
Meal
Other food at the event
Budget range (if they don't have an exact price)
Say: “We plan a little extra so every guest is served. Your final count is due 3 days before.”
4 · Menu
Quick menu request — just pick the dishes. Sizes, batches and costs are on the full screen.
| Item | Serving size | Per guest | Make (batches) | Charge for | Servings made | Extra | Pans | Cost | Order |
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Add to menu:
💡 Quick add an idea:
No recipe needed. It's saved as an Idea in your recipes, priced at your estimate until you write the recipe. Uses the type picked above.
5 · Service & staff
Included with the order — ticking an item that has a supply on file adds its cost per guest
Delivery
Serving lines — one set of serving utensils per dish for each line
Pack-out checklist — tick what this job needs (food, its packaging and utensils print automatically)
Staff crews
| Crew | People | Hours | Rate $/hr | Arrive | Charge | Optional |
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No staff needed for this service. + Add staff anyway
6 · Rentals & equipment
New rental item
| Item | Qty | Price each | Amount | Rented in | Optional |
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7 · Price & fees
Additional fees — after-hours, rush, holiday, service charge, anything else
| Fee | Type | Rate | Qty / hrs | Amount | Taxable | Optional |
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⚙ Saved fees — set your standard fees once, then use Quick add on any order
| Name | Type | Rate | Default qty / hrs | Taxable | Optional |
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8 · Wrap-up
Heard about us
🥄 Serving tools & scoops — your spoons, scoops and what one scoop weighs
Spoons and scoops are measured by volume (the “oz” on a spoon is fluid ounces). To turn a scoop into grams, weigh one level scoop of each dish once and save it. Until then the app estimates from the recipe’s grams per cup, if it has one.
Your tools
| Tool | Holds | Cost (charged when it goes with a delivery) |
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Weighed scoops
| Dish | Tool | 1 level scoop | Weighed |
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Shopping list by store
| Item | Need | Buy | Est. $ |
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Load-out
| Item | Pans / qty | Serve with |
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📝 Post-event report
For audits later: what really went out, what came back, and what to change next time. Saves as you type.
| Item | Planned | Actually sent | Leftover |
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🖨 Print:
Quote settings — phone number and allergen statement
List what your kitchen actually uses. This prints on every client copy, for every order.
Logo on quotes & serving instructions
PNG or JPG, wide works best. It's shrunk to fit automatically.
🍽️
No catering events yet
Click “+ New event” to start a quote.